SERVICE EXCELLENCE AND COMPLIANCE TRAINING FOR KINDRED HEALTHCARE EMPLOYEES
Welcome to the self-study module for the “Creating a Culture of
Service Excellence" Service Excellence and General Compliance Training.
To begin the module, click here
to obtain instructions and the quiz to complete for earning training credit.
Please print this document. Next, click here,
to watch the Service Excellence and Compliance Training video located
on the Video Library page.
If you don't currently have a 2009 Code of Conduct book, please read
below and click here
for the certification. Please print, sign and return to your supervisor.
KINDRED HEALTHCARE CODE OF CONDUCT INTRODUCTION
Kindred Healthcare, Inc. ("Company") amended its Code of Conduct
on April 1, 2004, August 1, 2005, January 1, 2007 and October 1, 2007.
The Code of Conduct serves as the Company's code of ethics and applies
to the Company's Board of Directors and all of the Company's employees,
including the principal executive officer, principal financial officer,
principal accounting officer, and certain other persons performing similar
functions.
Generally, the April 1, 2004 amendments to the Code of Conduct clarify
the responsibilities of the Company and its employees regarding (1) the
protection of information of the Company's patients and residents and
(2) compliance with applicable securities laws. These amendments add a
general overview of the requirements of the Health Insurance Portability
and Accountability Act ("HIPAA") and the Company's development
of specific policies and procedures to ensure compliance with the HIPAA
Privacy Rule. These amendments also add expanded discussion of general
securities trading rules, including prohibited trading periods, additional
trading restrictions on officers, and the consequences of a securities
law violation. The August 1, 2005 amendments consist primarily of non-substantive
changes and further clarify that (1) all offers of employment are conditioned
upon completion of a background check, (2) conflicts of interest should
be disclosed upon hire and as they occur, and (3) employees should check
with their supervisors prior to sending data outside the Kindred network
to ensure proper safeguarding procedures are being utilized. The January
1, 2007 amendments consist solely of changes necessary to ensure compliance
with certain provisions of the Deficit Reduction Act of 2005 related to
the federal False Claims Act and applicable state false claims laws.
The text of the Code of Conduct is set forth below.
CODE OF CONDUCT
Overview
The Kindred Healthcare Code of Conduct describes Kindred’s values,
standards and expectations that apply to all parts of our operations.
The Code defines the appropriate relationships Kindred strives to have
with patients, residents, employees, shareholders, customers, contractors
and the communities in which we work. All employees, officers and Board
Members must follow the standards in this Code for Kindred to grow and
prosper in the future.
Kindred recognizes that we must comply with all laws and regulations
pertaining to the provision of healthcare services. We must make every
effort to identify where there is risk for non-compliance. The Code supports
these efforts by promoting ethical and legal behavior in the following
areas:
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Quality - Kindred Healthcare is committed
to making quality care the primary consideration in everything we
do. Quality is the cornerstone of all activities and should be the
driving force behind all decisions and actions. Our goal is to understand
customers’ expectations, to provide care and services in a timely
and reasonable manner, and to be responsive to patients’, residents’
and families’ concerns. Kindred dedicates itself to continuous
quality improvement every day to achieve enhanced quality outcomes.
This means that we should always look for ways to work better and
more efficiently and to share these ideas with supervisors and colleagues.
- Financial Practices - Kindred is committed
to being truthful, transparent and accurate in all records, reporting
and billing activities.
- Business Practices - Kindred
Healthcare competes on the basis of the quality and cost effectiveness
of services provided. Kindred will not use gifts, gratuities, bribes
or kickbacks to convince others to refer patients or residents to facilities
or purchase services.
- Conflicts of Interest - We will avoid situations
where personal interests are, or appear to be, in conflict with Kindred’s
interests.
- Safeguarding of Resources - We are entrusted
to safeguard and properly use Kindred Healthcare’s assets, including
confidential information, and the assets of others, which are in our
possession.
- Compliance with Laws - Kindred is committed
to complying with the laws and regulations that govern our operations
as a healthcare provider, employer and publicly held company. Each of
us is likewise responsible for complying with these laws.
Additional Guidance
The Code covers many areas of potentially unethical and illegal
behavior, but it is not possible to list all activities that could raise
compliance concerns. In many instances, Kindred’s policies and procedures
provide detailed guidance on how to handle situations that may not be
immediately clear. There may be some situations where neither the Code
nor Kindred’s policies provide the guidance needed to act ethically
or legally. In these cases, you should consult a supervisor, manager or
the Compliance Department to be sure that decisions made and actions taken reflect Kindred’s
values and commitment to compliance.
Kindred has high expectations and standards. Employees, officers and
Board Members must review and observe the Kindred Code of Conduct to ensure
that conduct and actions are consistent with Kindred’s commitment
to excellence. Each of us can help promote Kindred Healthcare’s
success by following the standards described in the Code.
Application of Code to Contractors and Vendors
Kindred is committed to maintaining integrity and quality when
other people or organizations act on Kindred’s behalf. Any independent
contractor, subcontractor, or vendor conducting business on behalf of
Kindred, including the provision of patient or resident care or services,
or conducting billing or coding services, must adhere to all applicable
laws and regulations. These entities are encouraged to have their own
compliance program and code of conduct or to adopt and follow Kindred’s
Code. In addition, any contractors providing patient or resident care
on Kindred’s behalf must show proof of licensure, certification
or other evidence of provider competency and evidence that the contractor
does not possess a criminal conviction record that prohibits the contractor
from working at our healthcare facilities under state law or Kindred’s
criminal background screening policy.
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Ethics and Compliance Program
Overview
The Kindred Healthcare Ethics and Compliance Program is a comprehensive
effort to promote ethics and compliance among employees, officers and
Board Members. The program seeks to promote a culture of ethical conduct
and to support Kindred’s goal to be the most trusted and respected
provider of post-acute services. The Program is designed to detect, prevent
and correct fraud, waste and abuse as we provide quality care to our patients
and residents and conduct business operations. The Ethics and Compliance
Program has eight basic elements.
- Program Structure - To promote compliance,
Kindred has established systems, processes and compliance committees
at every level of the organization, from the Board of Directors and
the support center, to field offices, and to each facility. In addition,
Kindred’s Compliance Department assists in coordinating and implementing
the Program.
- Written Standards - Kindred’s policies
and procedures, along with this Code of Conduct, provide guidance on
how to perform job responsibilities ethically and legally. Each individual
must take the time to be aware of the policies and procedures that apply
to job responsibilities, follow these policies and procedures, and to
request additional guidance from supervisors when needed.
- Training - Kindred has established training
programs to provide detailed guidance on compliance issues and to make
certain that each of us receive the information needed to perform our
jobs. Minimum training requirements must be achieved and tracked.
- Reporting Mechanisms - Each of us must report
possible compliance issues to supervisors or through the Open Door Policy.
Our Compliance Hotline (800.359.7412) provides another way to report
possible compliance issues anonymously or to get answers to compliance-related
questions. Kindred employees who, in good faith, report a possible compliance
issue must not be subjected to retaliation, retribution or harassment
by Kindred or any of its employees. Issues reported to the Compliance
Department are thoroughly reviewed and appropriate corrective action
or performance improvement activities are initiated. Regulatory violations
identified and corrected by managers during the course of business operations
must be reported to the Compliance Department so that Kindred can ensure
that issues are identified and addressed throughout the enterprise in
a coordinated manner.
- Internal Investigation and Corrective Action -
All reported concerns and allegations are taken seriously and reviewed
promptly. Allegations of serious wrongdoing may be referred to the Law
Department for direction in conducting the investigation. If an internal
investigation substantiates a violation, it is Kindred’s policy
to initiate corrective action, including, as appropriate, making restitution
for any overpayment, notifying the appropriate government agency, implementing
disciplinary action, or implementing system and process changes to prevent
a similar violation from recurring in the future.
- Monitoring Systems - Internal and external
monitoring systems make it possible for Kindred to make certain that
written standards and training programs are working to address compliance
concerns. These monitoring systems also provide valuable information
on how to improve operations.
- Adherence to the Code - It is important
that employees, officers, and Board Members perform their job responsibilities
ethically and legally; therefore, adherence to the Code of Conduct is
a component of performance reviews. There is disciplinary action for
intentional violations of the Code, and it is unacceptable to overlook
wrongdoing.
- Risk Assessment – It is important
to identify risks inherent in each division and to quantify the probability
and impact of these risks on operational goals and objectives. The results
of risk assessments and analyses are used to guide policy development,
implement training programs, and define monitoring activities to mitigate
risks.
These eight elements form the core of the Program. The Program is administered
by the Compliance Department and headed by the Chief Compliance Officer
(CCO). The CCO reports directly to the Board of Directors and the department
functions independently of the operating divisions. The department’s
mission is to maintain a structure and process that promotes ethical behavior
and compliance with legal requirements and company policies, resulting in
quality care, accurate financial practices, and organizational excellence.
Effectiveness of the Ethics and Compliance Program
The effectiveness of the Program in promoting ethical and legal
behavior and in detecting and preventing fraud, waste and abuse is assessed
through various efforts. Kindred evaluates the organization’s ability
to self-identify potential wrongdoing and conduct appropriate reviews,
followed by corrective action and performance improvement when indicated.
Adherence to policies and legal requirements, and the effectiveness of
controls to prevent wrongdoing are monitored by operations through self-audits,
and validated through independent audits by the Internal Audit Department,
the Compliance Department and various independent entities. The results
of these activities are continuously assessed and used to improve the
Program.
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Quality
Patient and Resident Care and Safety
Kindred is committed to providing high-quality care and promoting patient
safety in the most appropriate setting. We should each strive to provide
the best possible care, based on the identified needs of patients and
residents and in the most cost-effective manner.
Kindred is subject to many federal, state and local laws related to quality.
Accreditation standards also apply to certain Kindred facilities. Kindred
is committed to providing quality care in compliance with all applicable
laws, regulations and standards related to patient and resident care.
Customer Service
Kindred’s goal is to understand our customers’ expectations,
to provide care and services in a timely and reasonable manner, and to
be responsive to patients’, residents’, and families’
concerns. This goal requires all of our focus. Patients, residents and
their families are encouraged to ask questions and communicate any concern
related to the care and services we provide. Employees are trained to
be responsive so questions and concerns can be resolved quickly, and to
communicate issues to their supervisors when immediate solutions are not
possible. Every Kindred hospital and nursing center utilizes the ASAP
Program, which provides additional methods for patients, residents and
family members to communicate concerns and achieve resolution.
Patient and Resident Rights and Healthcare Decision-Making
Patients, residents and their families entrust Kindred with the
care and well-being of those who, in most instances, are seriously ill.
Each patient and resident is an individual entitled to dignity, consideration
and respect. Patient or resident abuse or neglect and unauthorized sharing
of patient information is not tolerated. Kindred employees are responsible
for reporting any instances of observed or suspected abuse or neglect
to a supervisor.
Kindred’s policies and procedures provide detail on patient and
resident rights. Many patients and residents in our facilities have impaired
or limited decision-making abilities due to injury, illness or disease.
We should always respect the rights of patients and residents and their
families to participate in healthcare decisions and must inform them of
their rights, as required by law. This includes the right to participate
in decisions on whether to consent to or refuse treatment. In certain
instances, a patient’s or resident’s decision regarding care
may conflict with Kindred’s policies. These kinds of ethical issues
should be reviewed under Kindred’s policies and procedures and applicable
state and federal laws.
Kindred will respond promptly to patient or resident concerns or complaints
concerning admission, treatment, discharge or the quality of care. Each
employee is responsible for identifying and responding to such complaints
or concerns commensurate with their position and level of authority. Concerns
should be brought to the attention of supervisors or the Compliance Department.
All concerns should be reviewed and responded to in a timely manner.
Quality of Life
Kindred recognizes that our patients, residents and family members
must often make difficult health care decisions that may significantly
impact an individual’s quality of life. We are committed, along
with our medical staffs, to providing information that will promote knowledgeable
decision-making. Additionally, when patients and residents are in our
hospitals and nursing and rehabilitation centers we want to promote ethical,
innovative, professional and compassionate care within an environment
that nurtures their physical, social, emotional, and spiritual needs.
Professional Standards
Kindred’s strength lies in the caliber and commitment of
our employees, which is consistent with our Key Success Factor, “Taking
Care of Our People.” To deliver on Kindred’s commitment to
quality, we work toward the highest degree of performance, behave professionally
at all times, and promote high standards and integrity.
This includes using respectful communication and behaving properly toward
patients, residents, visitors, coworkers, supervisors and contractors.
Kindred prohibits abusive, menacing, threatening or disrespectful behavior.
Kindred has implemented processes such as the Open Door Policy and the
Compliance Hotline to facilitate appropriate methods for communicating
and resolving concerns. Kindred leadership must promote a culture that
supports teamwork and respect for other people, supports the provision
of safe and quality care and services, and is designed to effectively
carry out the mission, vision and goals of the organization. Leadership
must encourage honest and open communication and be responsive to concerns
and to resolving conflict.
At Kindred, only qualified individuals may provide patient or resident
care in our facilities. Kindred will ensure that caregivers have the appropriate
qualifications to perform job duties professionally and in a manner consistent
with Kindred’s high standards. All positions requiring licenses
or certifications will be filled with employees who have the appropriate
credentials. In addition, Kindred will not hire any individual who has
been excluded from participating in the Medicare and Medicaid programs.
Kindred has detailed policies on how to determine whether an applicant
has been subject to such exclusion. All offers of employment are conditional
upon the successful completion of any required background checks.
Kindred expects each employee, officer and Board Member to observe the
highest ethical and legal standards. We should always act honestly and
in good faith, strive for excellence in performing job duties, observe
all laws and regulations governing Kindred’s business, and use Kindred’s
assets only for legitimate and ethical business purposes. This includes
using all work time to the advantage of patients or residents or other
Kindred endeavors and always putting forth the best effort on the job.
All offers of employment are conditional upon the successful completion
of any required background checks.
Performance Improvement
Kindred is dedicated to continuous quality improvement. These
activities also assist in identifying best practices and disseminating
them throughout the organization. Kindred focuses on training as well
as policies and procedures to achieve quality care and quality outcomes
and, at the same time, recognizes that providing quality care is full
of opportunities for improvement. We should continuously strive to improve
both clinical and operational performance. Kindred offers many chances
to enhance job performance through additional training opportunities.
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Financial Practices
Kindred requires that all financial documents, records and bills be accurate,
complete and truthful. Employees must follow legal requirements, established
financial standards and generally accepted accounting principles in completing
all financial records. If the accuracy or reliability of information is
unclear or in doubt, all necessary steps must be taken to make appropriate
corrections. Particular care should be taken to ensure compliance in the
following areas:
Claims - All claims for payment must be supported
by adequate documentation. Any claim submitted to the government or any
other payer must contain truthful information.
Bills - Bills must reflect only services actually
rendered and be fully documented in the medical record.
Documentation - Proper documentation must show
that the services were actually provided and that information contained
on the bill is accurate before making payment for services or seeking
payment for services provided.
Billing Codes - Billing codes must accurately
describe the services provided. Any inaccuracies in bills already submitted
must be immediately reported to a supervisor so that appropriate corrections
can be made.
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Business Practices
Kickbacks and Referrals
Many federal and state laws prohibit accepting or providing anything of
value to induce the referral of patients, residents or business or in
return for obtaining services or supplies. Therefore, Kindred employees,
officers and Board Members must not accept or offer to provide anything
of value in exchange for the direct or indirect referral of patients,
residents or business, or in return for buying services or supplies.
These laws pertain to all Medicare and Medicaid business and, in some
states, to private business relationships as well. Violation of these
laws may be a crime and can result in substantial penalties for both Kindred
Healthcare and individual employees.
It is difficult to identify all the situations that may raise fraud and
abuse concerns. Prohibitions include the following:
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Payments may not be made to referral sources (e.g., physicians or
referral facilities) that exceed the fair market value of services
provided. Likewise, Kindred may not accept payments that exceed the
fair market value of services provided in cases where Kindred is the
referral source.
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Kindred will not give free or discounted goods or services to referral
sources or accept free or discounted goods or services in cases where
Kindred is the referral source. This includes free or discounted services
or supplies such as x-ray, laboratory, ambulance, pharmacy, therapy,
and dietary services and supplies.
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Kindred will not make payment arrangements with vendors, suppliers
or others in a position to make referrals where reimbursement is based
on the amount or volume of business referred rather than the value
of the services provided.
To ensure compliance with these laws, Kindred requires that all agreements
with referral sources and purchasers of Kindred’s services in cases
where Kindred is the referral source be put in writing. Contracts not
already pre-approved by Kindred’s Law Department must be submitted
for legal review before the agreements are finalized. Any questions or
concerns about whether a particular arrangement is permissible under these
laws should be directed to Kindred’s Law Department or the Compliance
Department.
Gifts and Gratuities
If someone from outside of Kindred offers gifts or items of value,
it could be perceived as improper because it may suggest the donor expects
special treatment in exchange for the gift. Therefore, Kindred does not
permit acceptance of gifts or gratuities of more than nominal value from
vendors or others doing business with Kindred. We should politely refuse
gifts or gratuities exceeding nominal value.
Likewise, Kindred does not permit the giving of gifts of more than nominal
value to vendors or others doing business with the company. Employees
should consult Kindred policies, which provide more detailed guidance
on the subject of gifts and gratuities. Employees may also consult supervisors
and, if necessary, the Compliance Department.
Payments to Government Officials
Federal law and the laws of most states prohibit giving anything
of value to government officials with the intent to influence the decisions
of the government. Kindred’s policy is that nothing of value may
be given to federal or state government officials.
Likewise, federal law prohibits corporations from contributing anything
of value to the political campaign of anyone running for federal office.
State laws vary on whether corporations can contribute to the political
campaign of individual candidates. Kindred’s policy is that the
organization will not contribute anything of value to the political campaign
of any person running for federal office unless specifically permitted
by law. The Senior Vice President of Strategic and Public Policy must
pre-approve Kindred’s contributions to the political campaign of
individuals running for state office. These laws and policies do not preclude
lawful contributions by Kindred’s Political Action Committee (PAC)
to support political candidates.
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Conflicts of Interest
Kindred’s employees, officers and Board Members should not engage
in any activities that conflict with the interests of Kindred. It is impossible
to describe all of the situations that may give rise to a conflict of
interest, but some examples of potential conflicts of interest may include:
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A Kindred employee accepts outside employment in an organization
that does business with Kindred or is a competitor
of the organization and it interferes with the employee’s commitment
to Kindred’s professional standards. While certain employees,
such as nurses, are not prohibited from working shifts at another
facility, this additional work should be discussed with supervisors
and should not interfere with the employee’s work commitment
to Kindred.
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A Kindred employee or an immediate family member (parent, sibling,
child and spouse) has a material financial interest in a firm that
does business with Kindred Healthcare or is a competitor of the organization
and the interest may affect the employee’s decisions or actions.
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A Kindred employee or an immediate family member serves as a director,
officer, employee, consultant or agent of an organization that is
a competitor of or does business with Kindred Healthcare.
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A Kindred employee or an immediate family member uses any confidential
information about Kindred for personal gain or the benefit of others.
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A Kindred employee or an immediate family member appropriates for
personal use the benefit of any Kindred business venture that the
employee learns about while working at Kindred.
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A Kindred employee accepts gifts from any person or firm doing or
seeking to do business with Kindred under circumstances where it appears
that the purpose of the gift may be to influence the conduct of business
with the donor.
A Kindred employee directly or indirectly supervises a family member,
spouse, partner or someone with whom the supervisor has a close personal relationship.
Kindred’s employees, officers and Board Members have a responsibility
to put the interests of Kindred and our patients
and residents ahead of any other business interests they may have. Any
potential conflicts of interest of an employee should
be disclosed to supervisors upon hire or as they occur. This includes
any additional employment accepted while working for
Kindred. Directors and executive officers should disclose any potential
conflicts of interest to Kindred’s Board of Directors.
Potential conflicts of interest that are not approved or ratified by an
employee’s supervisor, Kindred’s Board of Directors
or an appropriate committee of the Board of Directors, are subject to
termination by Kindred, taking into account such factors
as such individual or body deems appropriate and relevant.
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Safeguarding of Resources
Protecting Confidential Information
Kindred employees, officers, Board Members and business associates must
maintain the confidentiality of all information obtained on the job. Confidential
information should not be shared with anyone inside or outside of Kindred,
except as necessary to perform work and only after proper authorization
has been obtained. This confidentiality obligation continues even after
transfer to another Kindred department or facility or after employment
with Kindred has ended.
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Patient and Resident Information - The
Health Insurance Portability and Accountability Act (HIPAA) and corresponding
regulations are designed to protect the privacy and security of Protected
Health Information, including a patient’s medical
and account information, as well as information that relates to the
health of an individual and identifies, or can be used
to identify, the individual. In addition, state laws and regulations
impose obligations regarding the privacy and security of heath
information and may contain requirements that are in addition to or
are more stringent than HIPAA’s requirements. Only people
authorized by federal and/or state law, and in accordance with Kindred’s
policies, may have access to medical records and
other patient or resident information. Serious penalties could result
for individuals or Kindred if these laws are violated.
For example, access to the medical record and other patient or resident
information may be appropriate for direct caregivers
and billing personnel to allow them to provide care or submit bills
for services provided. It also may be appropriate for the
patient or resident and his or her physician and legal representative
to have access to the information. Patient or resident information
should not be released to anyone outside of Kindred, unless the patient
or resident or his or her legal representative
first provides written consent or unless there is a specific exception
which would permit disclosing the information, such as when a court
order requires disclosing the information. Kindred has developed specific
policies and procedures to ensure compliance
with HIPAA and applicable state laws. Supervisors should be contacted
if there is any question concerning the appropriateness
of access to patient or resident information.
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Company Information - Confidential information
about Kindred Healthcare’s business is a valuable asset and
is intended for use only within Kindred. All information concerning
Kindred’s finances, operations, products, policies, customers,
development plans, computer programs and related information should
be treated as proprietary and confidential. This information should
not be released to anyone outside of Kindred Healthcare, such as competitors,
suppliers, outside contractors or business associates.
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Employee Information - Kindred employee
and personnel files are also confidential. Only individuals authorized
according to Kindred policy and state and federal law will have access
to employee records.
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Security Breach Reporting - Kindred Healthcare
strives to protect the security of the data that resides within our
systems.
We have implemented policies and procedures to protect data from loss,
misuse, unauthorized access or disclosure, alteration, or destruction.
In the event that a data breach occurs, Kindred will fully comply
with the reporting requirements of the relevant state or federal law.
Document Management
Kindred Healthcare has a document management policy that applies
to all Company documents that are in the possession or control of any
employee, officer or Board Member. This policy establishes procedures
for consistently retaining, preserving and disposing of Company documents,
while ensuring the proper control of information and data storage. The
policy is designed to:
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ensure consistent compliance with all legal requirements concerning
the retention and destruction of Company documents;
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preserve Company documents that are relevant to pending or imminent
litigation, legal actions, and government investigations;
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reduce space and administrative requirements for storing tangible
and electronic documents; and
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facilitate the organization of Company documents, thereby improving
the efficiency with which such documents can be retrieved whenever
necessary.
Responsible Use of Kindred Resources
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Property, Equipment and Supplies - We should
use Kindred resources for authorized business purposes only. Kindred’s
assets, property, facilities, equipment and supplies should be protected
against loss, theft, damage and misuse.
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Kindred Funds - Those entrusted with the
direct handling of Kindred’s funds (e.g., patient cash receipts,
operating receipts, petty cash, facility disbursements) are responsible
for the integrity and accuracy of those monies and records.
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Computers, Software and Electronic Devices -
We must use Kindred’s electronic resources responsibly. Computers,
software, electronic devices and email provided by Kindred should
be used for work purposes only. Kindred may access this information
in the ordinary course of business, as permitted by applicable law.
Care should be taken when electronic methods are used to communicate
about confidential, proprietary or sensitive legal or financial matters
since this material could be accessed at a future time by third parties,
even if the electronic documents have
been deleted.
If your work requires you to send data outside the Kindred network
for any reason, prior to doing so you must consult your supervisor
and relevant Kindred policies regarding special procedures for the
safeguarding of data, such as the use of
encryption.
Kindred’s policy is that we use computer software only as permitted
by license agreements. Kindred employees may not
use, install, or duplicate computer software without a license or
proper authorization from the software developer.
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Work Time - We should each spend work time
to benefit Kindred’s patients and residents or for other work-related
activities. It is not permissible to use work time for outside work,
personal errands or any activity not related to Kindred Healthcare’s
services without first obtaining permission from a supervisor.
Responsible Use and Protection of the Assets of Others
Any mishandling of patient or resident property must be promptly reported
to supervisors. Employees entrusted with direct
handling of patient or resident funds (e.g., resident trust funds) will
be held accountable for the integrity and accuracy of those monies and
records.
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Compliance with Laws
False Claims Laws
The Federal False Claims Act, 31 USC §§ 3729-3733, and similar
state laws assist the federal and state governments in combating fraud
and abuse and recovering losses resulting from fraud in government programs,
purchases and/or contracts. These laws prohibit the knowing and/or intentional
use of false or fraudulent claims, records or statements for the purpose
of obtaining payment from the government. These laws apply to Medicare
and Medicaid reimbursement and prohibit, among other things, billing for
services not rendered, billing for undocumented services, falsifying cost
reports, billing for medically unnecessary services, assigning improper
codes to secure reimbursement or higher reimbursement, and participating
in kickbacks. A violation of these laws may result in civil, criminal
and/or administrative penalties, including monetary penalties, imprisonment,
exclusion from participation in Medicare and Medicaid, and loss of licensure
status. Federal law and some state laws allow private citizens to file
a lawsuit on behalf of the
government and to share in a percentage of any monetary recovery or settlement.
These laws and Kindred policy prohibit
retaliating or discriminating against employees, contractors or agents
because of their initiation of, or participation in, a lawful false claims
investigation, report, claim or proceeding. These laws also provide for
certain monetary awards and equitable relief to the prevailing plaintiff,
including compensation for lost wages and reinstatement to a former position.
Summaries of the Federal False Claims Act, related state laws and applicable
whistleblower provisions are posted on Kindred’s external website
and on Kindred’s
intranet (Knect). Suspected false claims violations should be reported
to Kindred Management, Kindred’s Compliance Hotline (800.359.7412),
or to the appropriate federal or state agency.
Health, Safety and Environmental Laws
Kindred wants to create a safe environment for our employees, patients,
residents and their families. Kindred is committed to complying with all
federal, state and local health, safety and environmental laws. Kindred
employees are responsible for ensuring that our offices and facilities
comply with these laws, including laws regarding the following:
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handling and disposal of infectious materials, such as syringes
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use of medical equipment
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use of personal protective equipment to prevent the spread of infectious
diseases
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storage, security, handling and disposal of hazardous materials
Workplace Conduct, Equal Employment Opportunity and Discrimination
Kindred is an equal opportunity/affirmative action employer. Kindred’s
policies, procedures and personnel programs are
administered without regard to race, color, religion, sex, age, sexual
orientation, national origin, disability or veteran status. To further
the principle of equal opportunity, Kindred has developed affirmative
action plans for minorities and women, individuals with disabilities,
and veterans. In addition, Kindred complies with applicable federal, state
and local laws prohibiting discrimination and harassment in employment
at every Kindred location. The policy applies to recruitment, placement,
promotion, transfer, retention
and training, as well as to all other privileges, personnel programs,
Kindred Healthcare policies, procedures, and terms
and conditions of employment.
Kindred employees share responsibility for preventing discrimination and
harassment. Any knowledge of discrimination or
harassment should be discussed immediately with a supervisor or manager,
facility administrator, district or regional manager,
director of operations, or vice president, or reported via the Compliance
Hotline. Kindred’s policies prohibit taking any kind
of retaliatory action against those who report discrimination or harassment.
Kindred’s policies on workplace conduct, equal employment opportunity
and discrimination are described in detail in the Kindred Healthcare Employee
Handbook. The Handbook should be consulted for detail on these policies.
Securities Trading
General Rule
Kindred employees, officers and Board Members, and their immediate families,
household members and associates, should not buy or sell securities (or
the securities of any company with which Kindred has or is contemplating
a material relationship) or offer to buy or sell such securities at any
time employees, officers or Board Members possess material information
that the rest of the investing public does not know. This restriction
applies to securities held by the employee, officer or Board Member, including
securities held in the individual’s own name and securities held
by a member of the individual’s household. “Material information”
is information that a reasonable investor would consider important in
a decision to buy, hold or sell securities. Material information includes,
but is not limited to, information regarding financial results, future
earnings or other financial issues; Kindred’s intent to buy back
or sell its stock, significant acquisitions or dispositions, material
litigation; changes in management or forthcoming articles or analyst reports
about Kindred. In addition, Kindred employees, officers and Board Members
may not communicate material information to any other person (including
relatives, friends, or business associates) regardless of the purpose
for which such communication may be made, except to the extent necessary
to perform their job functions.
The federal securities laws generally prohibit employees, officers and
Board Members from purchasing or selling securities if they possess material
non-public information. These laws also prohibit Kindred employees, officers
and Board Members from communicating such information to any other person
for such use. Employees, officers and Board Members of Kindred may be
presumed to know, or have access to, this type of information. Questions
about whether information a Kindred employee, officer or Board Member
possesses might be deemed material should be directed to the Law Department
at 502.596.7300.
Prohibited Trading Periods
All Kindred executive officers, Board Members, vice presidents
and support center directors are subject to prohibited trading periods.
The covered personnel are prohibited from trading (buying or selling)
in Kindred securities during the period beginning on the first day of
each calendar quarter and ending at the open of market on the second business
day following Kindred’s earnings release covering the previous quarter.
For example, Kindred’s first quarter ends on March 31 and if it
publicly announces its earnings for the first quarter on Tuesday, May
2, the prohibited trading period or “blackout period” would
run from April 1 until the open of market on May 4. Special blackout periods
may also be imposed from time to time when material developments pertaining
to Kindred have not yet been communicated publicly. Unless otherwise in
possession of material, non-public information, covered personnel generally
can trade in Kindred securities at any time other than a prohibited trading
period.
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Kindred Pre-Clearance Policy - All Kindred
Board Members, executive officers, vice presidents and support center
directors are required to obtain pre-clearance from the Law Department
prior to buying or selling Kindred securities or entering into a Rule
10b5-1 Trading Plan. The purpose of this clearance is to protect such
individuals and Kindred from inadvertent violations of the securities
laws during periods of time when significant information is about
to be released by Kindred.
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Other Prohibited Transactions All Kindred
employees, officers and Board Members are prohibited from engaging
in certain transactions in Kindred securities as follows:
Short Sales – selling, directly or indirectly, Kindred
securities if the holder does not own or has not fully paid for the
securities;
Margin Transactions – purchases of Kindred securities on
margin; and
Hedging Transactions – directly or indirectly selling a call
or buying a put, or similar derivative instruments or options, regarding
Kindred securities.
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Prohibition Exceptions –
The foregoing restrictions regarding prohibited trading periods and
prohibited transactions do
not apply to bona fide gifts of securities or the sale of Kindred
common stock received upon the exercise of a stock option if the
sale is part of a “netting of shares” or “cashless
exercise” administered through Kindred’s Law Department.
In addition, such restrictions do not apply to sales of Kindred
securities that are executed under a Rule 10b5-1 Trading Plan that
has been previously disclosed to Kindred’s Law Department.
- Individual Responsibility – Every
employee, officer and Board Member has the individual responsibility
to comply with Kindred’s Securities Trading Policy. As a result,
individuals may, from time to time, have to forego a proposed transaction
in Kindred’s securities even if he or she planned the transaction
prior to learning material nonpublic information or the existence of
a black-out period and even though such individual believes he or she
may suffer an economic loss or forego anticipated profit by waiting.
In addition, trading in Kindred securities during an open trading period
should not be considered a “safe harbor” and all employees,
officers and Board Members should use good judgment at all time when
engaging in any transactions in Kindred securities.
- Consequences of a Violation – Kindred
employees, officers and Board Members could be subject to substantial
civil fines and criminal penalties. Kindred could be subject to unfavorable
publicity as well as a negative market reaction. Employees, officers
and Board Members could also be subject to internal disciplinary proceedings
including dismissal.
Antitrust
Kindred’s policy is to comply with the letter and spirit of the
antitrust laws of the United States. These laws are designed to foster
free and open competition in the marketplace. Kindred employees should
not participate in any discussion, understanding, agreement, plan or scheme
— formal or informal — with any competitor or potential competitor
which restricts competition. Examples of activities that could violate
the antitrust laws include making arrangements or having discussions with
competitors about prices, price levels and market territories, or refusing
to deal with certain customers or other competitors.
Government Requests for Information
Kindred’s policy is to comply with every reasonable and
lawful request by federal, state and local government officials for information
and documents. These requests might include information related to patient
or resident care, billing and financial practices and related operational
or financial issues. While Kindred will comply with these requests, the
law does not require disclosure of certain information.
Examples of information that might not be subject to disclosure
include, but are not limited to:
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certain patient or resident information that might be protected
by medical record privacy laws
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certain quality assurance information compiled by Kindred
facilities to comply with federal and state requirements
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certain information collected as part of Kindred’s peer
review process to review and evaluate the credentials of healthcare
providers furnishing services in Kindred facilities
Please consult supervisors or the Law Department if there is any
question concerning whether information or documents requested by a
government official should be disclosed.
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Implementation of the Ethics and Compliance Program
Adhering to the Code of Conduct
Kindred’s employees, officers and Board Members must review and observe
the Kindred Code of Conduct. We are each responsible for reporting suspected
violations of the Code. It is not acceptable to overlook actual or potential
wrongdoing. Resolution of Problems and Concerns
Compliance-related concerns should be addressed by following
Kindred’s Open Door Policy outlined in the Employee Handbook. This
policy encourages employees to contact immediate supervisors and, if necessary,
to proceed up the chain of command to reach an acceptable resolution.
Alternatively, any employee, physician, or other individual who provides
care, treatment, or services and who has concerns about the safety or
quality of care provided may report these concerns to The Joint Commission,
or you may contact the State Department of Health and Human Services.
You may also report these concerns to Kindred’s Compliance Hotline,
which may be called anonymously.
Compliance Hotline
If the Open Door process is inappropriate or ineffective, or
if an employee, Board Member, physician, contractor or vendor desires
anonymity in seeking information or reporting a concern, Kindred has a
Compliance Hotline (800.359.7412). The Compliance Hotline is designed
to permit an individual to call and report a compliance-related concern
or to obtain clarification on compliance issues. An external party answers
the Compliance Hotline 24 hours a day, seven days a week. Callers are
reminded that they do not have to identify themselves. If there is no way to respond to the inquiry
without identification, callers have the option of revealing their identity
so that appropriate action can be taken. Kindred will make every attempt
to preserve callers’ anonymity within the limits of the law.
Kindred Healthcare takes seriously any issue reported to the Hotline.
Therefore, it is very important to use the Hotline appropriately.
Employees who intentionally misuse the Compliance Hotline may be subject
to disciplinary action.
No Retaliation
Kindred employees and others who, in good faith, report a possible
violation of this Code through an internal process, to an appropriate
federal or state agency, or The Joint Commission must not be subjected
to retaliation, retribution or harassment by Kindred or any of its employees.
Any supervisor, manager or employee who conducts or condones retribution,
retaliation or harassment in any way will be subject to disciplinary action
up to and including discharge.
Annual Review
All new employees, officers and Board Members must review the Kindred
Healthcare Code of Conduct. The Code will also be reviewed annually with
all employees during general compliance training.
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